2019 DRONE HACKATHON Madrid, Spain: Terms and Conditions
VOID WHERE PROHIBITED. NO PURCHASE NECESSARY TO ENTER OR WIN.
Information on how to enter the Drone Hackathon and the prize details form part of these terms and conditions of entry (“Terms and Conditions”). Entry into the Competition is deemed to constitute acceptance of these Terms and Conditions. Entries not in accordance with these Terms and Conditions are deemed ineligible.
The Competition is organized by DroneValley Internationa (“DroneValley” or the “Organizer”), having its address at Plaza San Pedro 1, Huelva (Spain), P.O. Box 21004 Huelva (Spain).
The following terms shall have the following meaning in the present Terms and Conditions:
“Competition” means the event called “Drone Hackathon” organized by DroneValley Internatioal, starting on June 27th , 2019 and ending on June 28th 2019 in Madrid, Spain.
“Hackathon” is a combination of the words “hack” and “marathon”, where the term “hack” means to manage to deal successfully with something. “Hackathon” refers to the final phase that will take place during the Competition and during which Participants (as defined below) will have to create innovative solutions related with the challenge, with the goal of winning prizes and/or the possibility to be incubated and have the opportunity to present the ideas at select IATA event(s).
Challenge(s) is the topic(s) that has to be addressed and solved by the Participants.
“Ideation Phase” means the phase during which the Participants begin to provide ideas, which need to be reviewed, commented and steered.
“Participant(s)” means any individual(s) or team(s) that is(are) registered to participate in the Competition.
“Partners” means the companies selected by the Organizer that will contribute to the Competition by providing, for instance, mentoring services, APIs, products, etc. to the Participants.
“Solution(s)” means innovative solution(s) created by a Participant during the Hackathon.
A “Startup” is an entrepreneurial venture which is typically a newly emerged, fast-growing business that aims to meet a marketplace need by developing or offering an innovative product, process or service. A startup is generally defined as a small business.
“Professional Companies” are corporate entities for which statutes make special provision, regulating the use of the corporate form by licensed professionals such as attorneys, architects, engineers, public accountants and physicians. Professional companies often exist as part of a larger, more complicated, legal entity.
The registration for the Competition will be rolled out in two different phases:
First phase (available for all challenges) – Ideation: The first phase, will permit Participants to submit questions in relation to the theme of the Hackathon with a panel of experts and other Participants. The goal is to allow Participants to adjust ideas they want to build in the Hackathon by receiving feedback from other Participants and Mentors (as defined below). This phase of the Competition will end with an in-person ideation session in Madrid, Spain where ideas will ultimately be shaped before implementation, and the Partners will inform the Participants about their business models and APIs and/or Datasets if applicable.
Second phase (available for all challenges) – Hackathon: The second phase, will permit Participants to pitch their ideas and designs, as well as develop products with accessible data and technologies, in order to win a prize as described in Section 12 below.
ROLE OF THE ORGANIZER
DroneValley International is the organizer (“Organizer”) of the Competition and is fully responsible for the Competition.
The Organizer will provide the registration website and mentor supporting Participants during the first phase.
The Organizer will be responsible for organizing Hackathon and setting up a jury to decide the winners of the Hackathon (“Jury”).
START AND END DATES
The event will be held on June 27th and 28th 2019 inside Expodronica (Madrid) venue and during the fair opening times.
A Participant is eligible to enter into the online registration if he/she/it is either a natural person or an institutional body, and meets the following requirements at the time of entry, as applicable:
Participant is a natural person of at least eighteen (18) years of age.
Participant is ideally a marketer, developer, idea generator, designer or data analyst.
Participant is any company or Startup.
A responsible team leader must be named, stating that he/she has the necessary authority to make decisions on behalf of the company/Startup and to bind it.
BY REGISTERING FOR THE COMPETITION, EACH PARTICIPANT EXPLICITLY AGREES:
To review and abide by all the rules and requirements stated in these Terms and Conditions;
To fulfil any visa and/or entry requirements required by the authorities of Madrid, Spain as applicable. The Participant acknowledges and agrees that it is the sole prerogative of the immigration and government authorities of Spain to let anyone inside their country and the Organizer assumes no liability or responsibility for any denial of access by said authorities;
To release and hold harmless the Organizer, its subsidiaries, affiliates, employees, agents and Partners from any and all liability or any injury, loss or damage of any kind, arising from or in connection with the Competition or any prize won therein. The Participant is responsible for payment of any and all taxes and any other liabilities arising from participation in the Competition;
That all the Organizer’s decisions will be final and binding on all matters related to the Competition;
That all the Jury’s decisions will be final and binding on all matters related to the Competition;
That any photo, video or other material containing his/her likeness or voice, as may be shot, filmed or captured during the Hackathon, may be published by the Organizer, in full or in part, with or without stating the Participant’s name, on any media whatsoever, including, but not limited to, the Organizer’s website and/or Youtube page, at the Organizer’s sole discretion. This authorization shall be valid worldwide for ten (10) years as of the first day of the Competition.
REGISTRATION AND PARTICIPATION IN THE COMPETITION
Participants shall register for the Competition through the official website at https://drone-hackathon.eventbrite.es. Registration requires a valid email address, name and basic information.
Each Participant who has pre-registered to take part in the Hackathon at https://drone-hackathon.eventbrite.es will receive an e-mail from the Organizer with final confirmation depending on submitted dates and the seats availability.
Access to all Hackathon phases is free of charge.
The number of Participants is limited by the capacity of the venue where Hackathon will be held and the Organizer may close registration before the end of the registration period in case the maximum number has been attained.
The Organizer may prolong the registration period in its sole discretion. In such case, the dates of the Hackathon will be postponed accordingly. The Organizer will inform the registered Participants in due course of such prolongation.
PARTICIPANTS AGREE THAT THEIR SUBMITTED IDEAS:
Will not include illegal, vulgar, offensive, racist or otherwise inappropriate or discriminating content;
Will not encourage the use of controlled substances, including but not limited to alcohol and drugs;
The Organizer reserves the right to disqualify, at its sole discretion, any Participant which doesn’t comply with the above-mentioned criteria.
Upon Participants’ requests, and at any time of their choosing, Mentors will provide feedback on registered Participants’ submissions.
THE HACKATHON JURY
The Jury for the Hackathon will be comprised of representatives of the Organizer and of the Organizer’s Partners.
The Jury will evaluate the Solutions created by Participants during the Hackathon based on the demonstration made thereof. In the event of a tie, the Jury will deliberate to determine a winner in its sole discretion.
The Organizer may, in its sole discretion, replace members of the Jury.
In the event of a conflict of interest, a member of the Jury may disqualify him/herself or be disqualified by the Organizer from passing judgment on a particular team or Participant. Such disqualification shall not affect or disqualify the judging or reviewing of that team or Participant’s submission by other members of the Jury.
PROCESS OF THE HACKATHON
The Organizer will announce the Venue through the event website.
Attending the Hackathon portion of the Competition is free of charge for Participants confirming their attendance at least three (3) days prior to Hackathon. All travel costs to get to and associated with the Hackathon in Madrid, Spain (including all accommodation) shall be entirely borne by the Participants themselves.
The Organizer disclaims any responsibility for any sickness, illness or injury caused to participants as a result of food and beverage consumption at the Hackathon. Participants understand, accept, and take full responsibility for the potential risks and hazards of consuming foods and beverages during the Hackathon. In the case of dietary restrictions or allergies, it is imperative that Participants verify the ingredients of the food and beverage offered.
Participant represents and warrants that the Entry does not violate any agreement or obligation to any invention assignment, proprietary information, confidentiality, non-solicitation, noncompetition or similar agreement with any employer or other person. Participant represents and warrants that the Solution is and will be Participant’s own original work and does not and will not infringe the intellectual property or proprietary rights of any third party, including, without limitation, any third party patents, copyrights or trademarks. Participant hereby agrees not to instigate, support, maintain or authorize any action, claim or lawsuit against the Organiser, or any other person, on the grounds that any use of a Participant’s Solution, infringes any of Participant’s rights as creator of the Solution, including, without limitation, trademark rights, copyrights and moral rights or “droit moral.” Should any intellectual property rights in a Solution belong to any third party or parties, the Solution may not qualify, in the Organizer’s complete discretion, for any prizes available in the Competition.
Participant hereby assigns and transfers and agrees to assign and transfer to Organiser all right, title, and interest in and to Participant’s Solution and consequently Organiser will have all rights to copy, edit, publicly display, publicly perform, broadcast, publish and use, in whole or in part, any Entry, in any manner without further compensation during and after the Hackathon.
For the avoidance of doubt, any data and/or materials (“Data”) provided by the Organizer during the Competition shall remain the sole and exclusive property of the Organizer and the Participant shall not acquire any rights whatsoever in such Data. The Participant is authorized to use the Data for the sole purpose of the Competition and shall make no use whatsoever of such Data after the Competition, including in cases where a Participant has integrated the Organizer’s Data into their Solution created during the Competition.
Participant expressly authorizes the Organizer, to publish, communicate, expose, disclose, divulge and represent their submitted ideas and Solutions verbally, graphically or in writing, in any medium whatsoever, worldwide, forever, by any means, and free of charge, in relation to the Competition. Participants further authorize the Organizer to use, in any format, their names, pictures, trademarks and logos in any and all documentation relating to the Competition.
Each Participant acknowledges and agrees that Sponsor or other Participants or third parties may have developed or commissioned works which are similar to the Entry of Participant or Participant’s team, or may develop something similar in the future, and each Participant waives any claims that Participant may have resulting from any similarities to the Entry of Participant or Participant’s team.
THE PARTICIPANT UNDERTAKES TO INDEMNIFY AND HOLD HARMLESS THE ORGANIZER AGAINST ANY AND ALL CLAIMS, ACTIONS, CAUSES OF ACTION, SUITS, LIABILITIES, DAMAGES, INJURIES OR LOSSES, INCLUDING REASONABLE ATTORNEY FEES, ASSERTED BY A THIRD-PARTY AGAINST THE ORGANIZER DUE TO AN ACTUAL OR ALLEGED INFRINGEMENT OF RIGHTS IN RELATION WITH THE SOLUTION, AS WELL AS AGAINST ALL LITIGATION COSTS (INCLUDING REASONABLE ATTORNEY FEES) REQUIRED TO DEFEND THE ORGANIZER AGAINST SUCH CLAIMS, UNLESS THE ORGANIZER IS ITSELF ENTIRELY RESPONSIBLE FOR THE INFRINGEMENT OF RIGHTS BY ITS GROSS NEGLIGENCE OR WILLFUL MISCONDUCT.
BY ENTERING THE COMPETITION, THE PARTICIPANT AGREES FOR THE ORGANIZER TO PROCESS THEIR PERSONAL DATA PROVIDED DURING REGISTRATION OF THE HACKATHON, FOR THE PURPOSES OF RUNNING THE COMPETITION, ADVERTISING/MARKETING AND/OR ADVERTISING/MARKETING FUTURE HACKATHON OPPORTUNITIES TO YOU AND IN THE EVENT THAT THEY ARE MEMBERS OF THE WINNING TEAM, ENTRANTS AGREE FOR THE ORGANIZER TO PROCESS THEIR PERSONAL INFORMATION FOR THE PURPOSES OF DISTRIBUTING PRIZE(S) AND/OR FACILITATING ATTENDANCE AT THE INCUBATION PHASE.
LITIGATION AND LIABILITY
The Organizer is fully entitled to shorten, extend, modify or cancel the Competition in any manner it deems fit without incurring any liability to the Participants.
The Organizer is fully entitled to disqualify a Participant or a team which does not abide by these Terms & Conditions or acts in any way deemed inappropriate by the Organizer. Without limiting the generality of the foregoing, such inappropriate behaviour could occur, for example, if a Participant is caught consuming drugs or other illegal substances during the Competition, if a Participant makes harmful or discriminatory statements or if a Participant engages in hacking or manipulating, or attempting to hack or manipulate the IT system or the Data of the Organizer or any Partners or the data or systems of other teams.
The Organizer and shall not be responsible, and assume no liability, for (i) lost, misdirected or late submissions; (ii) electronic transmission errors; (iii) theft, destruction, change of, or unauthorized, access to submissions; (iv) technical problems, malfunctions or errors in the operation of any hardware or software which is necessary for the transmission of submissions or for the procedure of the Competition, including computer viruses and bugs, or for manipulations, unauthorized access, scams, overload of the Internet or a website or any combinations of these, nor for other causes not subject to the inspection by the Organizer and the respective subsidiaries and branches of the Organizer. In case any of the above should occur, the Organizer retains the right, in its sole discretion, to adjust, change, postpone or cancel the Competition in any manner it deems fit, or to take any other action it deems appropriate, including, without limitation, disqualifying any Participant who wrongfully causes any of the above to occur. The Organizer reserves all rights to recover damages and to take any recourses that may be available to it against such any such Participant.
Participants who are employees of a corporation, government agency or an academic institution are responsible for ensuring that their participation complies with any policies their respective corporation, agency or institution may have regarding participation in events such as the Competition. If the Organizer has reason to believe that a Participant violated any such internal policies, the Organizer reserves the right to prohibit the Participant from participating in the Competition or receiving a prize at any time. The Organizer assumes no liability and is not responsible for any disputes arising between a Participant and his/her employer with respect to participation in the Competition.
GOVERNING LAWS & JURISDICTION
This Competition will be governed by the laws of Madrid, Spain. Any dispute arising between the Organizer and the Participants shall be governed by the courts of the Madrid, Spain, excluding any conflict of law provisions.
The Organizer reserves the right to verify the validity of entries, as well as their compliance with these Terms and Conditions, and to disqualify any Participant who interferes in any way with the entry process or who submits an entry that is not in accordance with these Terms and Conditions. The Organizer will not accept any late or misdirected entries.
The Organizer reserves the right to cancel the Competition and/or cancel or amend the awards if it deems in its sole discretion that there is an insufficient number of Participants.
Disqualification of any Participant who the Organizer has reason to believe has breached any of these Terms and Conditions or has engaged in any unlawful or other improper conduct shall be at the Organizer’s sole discretion.
The Organizer’s decision in relation to any and all aspects of the Competition is final and binding on every Participant and there shall be no appeal or review process for any such decision.
The Organizer is not responsible for (i) any problems or technical malfunctions of any telephone network or lines, computer or online systems, servers, providers, computer equipment, software or any technical problems or traffic congestion on the Internet or any web site, delay or error in postal service, or any combination thereof; (ii) any incorrect or inaccurate information caused by any equipment or programming associated with, or used in, this Competition, or any technical error, including any omission, interruption, deletion, defect, delay in operation or transmission, mobile or satellite network failure, theft, destruction, unauthorized access or alteration of entries, or any combination thereof.
The Organizer assumes no liability and is not responsible for any injury or damages to a Participant’s or any other person’s electronic device resulting from participation in this Competition or downloading any Data as part thereof.
In the event of war, terrorism, economic sanctions, riots, fires natural disaster or any other state of emergency or act of god, the Organizer reserves the right to cancel, terminate, modify or suspend the Competition or take any other action it deems fit with respect to the Competition without any liability.
The winners of the Competition will be announced on the closing day of the Hackathon. All finalists and winners will be announced on the DroneValley and Expodronica website.
The Organizer reserves the right to change these Terms and Conditions and to add and/or remove any provisions from these Terms and Conditions at any time (including before and during the Competition), for any reason and in any manner it deems fit.